Events Coordinator | GMASCO Dubai, UAE

About the Business :
GMASCO (www.gmasco.com) enjoys an enviable reputation as the Gulf’s most diverse full service communications, marketing and advertising agency in an industry typified by current decline, over-specialisation and lack of integration in other markets. Our Dubai location positions us in a still growing market at the hub of business in the northern hemisphere with a client base operating in more than 15 countries across the Middle East, Europe, the Sub Continent and Asia. Our offerings include every aspect of communications, advertising and marketing in traditional and new media formats.

About the Job :
We are currently looking to recruit an Events Coordinator to work from our Dubai based office. Reporting to the PR Director and under general direction of the relevant Department Head you will be responsible to design, coordinate, plan and implement events from conception through to completion.

Your duties will include:
Planning, organising, coordinating and managing events including:
exhibitions and fairs, festivals, conferences, promotions, product launches and social events. Liaising with the departments to ascertain their precise event requirements Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets) Agreeing to and managing a budget Securing and booking a suitable venue or location Ensuring insurance, legal, health and safety obligations are adhered to Coordinating venue management, promoters, caterers, stand designers, contractors and equipment hire Organising facilities for car parking, traffic control, security, first aid, hospitality and the media Identifying and securing speakers or special guests Planning room layouts and the entertainment programme, scheduling workshops and demonstrations Coordinating staffing requirements and staff briefings Assist in development and distribution of marketing collateral materials needed Liaising with clients and designers to create a brand for the event and organising/assisting inthe production of tickets, posters, catalogues and sales brochures Coordinating with suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly Overseeing the dismantling and removal of the event and clearing the venue efficiently Post-event evaluation

About You:
To apply for this role you should have a combination of education, training, and/or experience equivalent to completion of a bachelor’s degree with major coursework in English, Journalism, communications or a related field.  Previous experience in Journalism, public relations, event planning, writing or editorial work is highly desirable.  You must have knowledge of MicroSoft packages, including Word, Excel and PowerPoint and be proficient in using the Internet for research purposes.It is essential that you are pro-active and have the ability to prioritise and remain calm under pressure.You must be flexible, practical and have excellent organisational skills.This role is very hands-on and often involves working as part of a team.  You must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail; must work well under pressure, ensuring the smooth and efficient running of an event.

Apply Now!