Sports And Facilities Officer – The Sevens Stadium (Temporary Position) | Emirates Airline & Group Dubai, UAE

Production Jobs — By editor on June 20, 2011 at 3:00 am

The job holder is responsible for controlling and managing the scheduling of the venue’s sports facilities, including pitches, courts, wickets, the Grandstand and the Players Club social, events and conference facilities. Other responsibilities will include to source, develop & implement additional local sports activity at the facility by liaison with external sporting bodies. Plan and coordinate all events held at The Sevens ensuring high quality standards are consistently maintained. Work cooperatively with all personnel to maintain a quality program within the policy framework of The Sevens vision plan.

The responsibilities will also include:

* Project manage events and simultaneously manage a variety of issues and maintain documented accounts of each project in an organised manner to ensure smooth functioning of all events.

* Schedule sports activities throughout the facility as per requests received and operating usage agreements in place. Liaise with sporting bodies and international customers with regards to their activity schedules to ensure maximum usage of the facility at all times.

* Keep all sports items organized, inventoried and in good working condition and co-ordinate quotations from sports outlets for presentation to General Manager for any sports equipment which may be required

* Ensure the sports facilities and equipment is in good working order and condition. Manage and oversee any specific preparation and dismantling of any scheduled area of the facility prior to and following an event including equipment required.

* Liaison with external bodies and contractors to ensure that the facility is serviced and maintained to a high standard

* Prepare and implement an event or function plan to meet the collective requirements of the venue and/or the group and ensure time and resources are effectively met.

* Advise and guide clients prior to any event in order to establish local requirements and expectations, and if necessary to instruct compliance with corporate strategy and image.

* Be fully conversant with the activities of the department in order to liaise effectively on behalf of the general manager with senior management of the organization and any local and international external contacts

* Ensure all users of the facility have the required safety, medical and insurance processes in place, covering all participants, officials and spectators. Maintain filing system of the insurance documentation etc.

* Ensure all scheduling and administration work is up to date, attendance at meetings as required in and out of normal working hours. Complete the pre and post-event reports with recommendations for improvements as laid out in the Promotions Manual for evaluation of events.

* The role will also be responsible to manage administration of the department including financial control assistance, billing and procurement.