Administrative/Accounting Assistant | The Fridge Dubai, UAE

Media Jobs — By editor on November 2, 2010 at 11:42 pm

To ensure smooth operation of the company administration, accounting systems and database management.

Main responsibilities –

Administrative

• First point of contact for all office phone calls. Responsible for the answer phone.

• Updating and maintenance of Artist personnel records and promotional material.

• To arrange collection and delivery of cheques, invoices, contracts and PR information to/from clients.

• To ensure smooth running of the Warehouse; this will include stationary and grocery upkeep and a/c maintenance.

• Collection and distribution of post.

Accounting

• Processing of invoices.
• Chasing payments.
• Liaison with the external Accountant.
• Monthly salary processing for employees.
• Monthly payments processing for artists.
• Cheque reconciliation.
• Weekly and monthly revenue reports and forecasting.
• Petty Cash control.
• Utility payments.

Database

• Input new contacts on a daily basis.
• Update existing contacts.

Other Responsibilities

To provide a ‘team player’ attitude, assisting the team with administrative assistance where necessary which will include:

• Presence at The Fridge Concert Series
• Sending artists’ passport details for DTCM permissions
• Issuing artist contracts
• Coordination of travel requirements

Skills

Skills and Competencies

• A natural flair for building relationships with people on every level.

• Highly organized.

• Excellent spoken and written English.

• Able to problem solve and respond to a constantly changing situation.

• Great communication skills and an ability to think quickly and clearly under pressure.

• Willing attitude and a good sense of humour.

• Fair, honest, principled and savvy.

• Availability to work long hours if required.

Technical

• Computer literate; ability to use Microsoft Word, Powerpoint and Excel.