Trade Show Coordinator | Dubai, UAE

Tradeshow Coordinator position will be a point of contact for all Maharan International tradeshow activities including, but not necessarily limited to, planning, implementing, evaluating and supporting meetings and conventions.

Job Description:
* Research tradeshow details as requested including tradeshow focus, target market, competitor presence, cost etc.
* Project manage tradeshow activities including booking of tradeshow booths, staffing, accommodations, transportation, on-site services, technical services, shipping of product and graphics, product placement, signing and negotiation of contracts for vendors and services, submitting show guide entries, payment of tradeshow related expenses
* Negotiate contracts, rates and floor positions with trade show sponsors, advertisers, and contract laborers
* Coordinate the creation of trade show related marketing materials, monitors all event material and booth set ups on time and on budget working with both internal and external teams.

Materials include: Trade show booths, exhibits, signage, POP-UPs, banners, flyers, signage, promotions, etc.

* Duties also include creating and maintaining event budgets, preparing event timelines, develop the content and time table for the Expo agenda, measurement projects and other special projects and reporting as required.
* Provide analytical thinking and written summaries evaluating tradeshows and meetings’ success and future opportunities for improvement.
* Act as the central point of contact for unexpected issues including shipping problems and at-show issues to facilitate an immediate and effective solution.
* Liaise with the engineering department to arrange for new product and to troubleshoot demo product issues.
* Liaise with the shipping department regarding product shipment, special equipment needs and shipping deadlines.
* Ability to travel is a must as you will travel to and from national / international trade shows to manage and coordinate on-site assembly/dismantling of booth and any related events
* Review all expenses for accuracy and payment

Education:
* BBA/ BS/BA or equivalent degree relative to Marketing, Tradeshow or Event Planning and/or equivalent experience

Experience:
* Prior effective experience in trade shows management and/or event planning and basic functional understanding of planning requirements.
* Candidate must be able to scrutinize contracts and be a tough negotiator.
* Customs regulations and international relations experience helpful.

Skills and Requirements
* Proven organizational skills, excellent communication skills in English (both written & oral) and the ability to make quick decisions in a fast-paced environment, team working skills and acute attention to detail, with the ability to multi-task and follow through.
* Self-starter with initiative and ability to prioritize and make decisions, specifically when working off-site.
* Ability to handle multiple projects, schedule changes and maintain calm and efficient performance to provide guidance and support while meeting project objectives.
* Flexibility to complete deadline driven assignments and accommodate urgent requests as necessary.

Compensation:
Salary will be commensurate with skills and experience.

Job location is in Dubai Silicon Oasis. Our company is in the field of Industrial automation and control systems.

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