Job Description
The Proposals and Marketing Coordinator is responsible for providing support to the marketing and sales teams, with the primary focus on development and preparation of project and bid proposals. This position reports directly to the Proposals & Marketing Manager.
Duties and responsibilities:
Proposals
Accountable for proposal management, proposal design, and copy editing of proposals and pre-qualification submissions.
As a lead on a proposal, will be responsible for managing all aspects of proposal creation ensuring required timelines are met.
Prepare the proposal project plan; manage assignment, collection and organization of proposal content.
Design and produce covers and layouts customized for each project, organization charts and PowerPoint presentations, including researching and verifying accuracy of information being provided.
Proof read to ensure continuity and compliance with legal, technical specifications.
Copy edit for format, grammar, style, punctuation, and spelling.
Support company-wide consistency for proposals, templates, corporate guidelines, etc. Keep abreast of industry standards and best practices in bid and proposal preparation.
Develop section templates for proposals. Plan, execute and finalise tenders for projects/jobs according to company’s and clients procedures, timelines and budgets
Provide professional/technical support and advice to field operators, supervisors, project managers and sales staff.
Support adherence to Company’s HSE and Quality Management Systems
Work with customer representatives such as engineers, project managers and other professional personnel regarding engineering, commercial and legal issues surrounding provided services.
Assist in the management and maintenance of client files
Marketing
Research to identify clients, sector opportunities, and competition.
Coordinate events including meetings, speaking engagements, seminars, trade shows and exhibits.
Maintain database; update with pictures and produced marketing material.
Assist in the development and provision of marketing and public relations programs that promote chapter and regional events, and membership growth and retention.
Design and implement plans to market events and products.
Assist in the development and distribution of press releases and media kits.
Initiates media opportunities including on-air interviews and feature stories.
Maintains database of advertising contacts.
Designs, negotiates, and buys advertising in local media
Skills
Fluent in English with excellent technical writing skills.
Demonstrate the highest level of integrity and honesty
Goal oriented to achieve targets through self-motivation, persistence and determination
Demonstrate high energy/activity levels
Drive for business results and continuous learning
Ability to multi task and prioritize
Proven customer service skills, communication and negotiation skills
Ability to work with senior management at a strategic level
About This Company
FourQuest Energy is a dynamic and innovative company providing pre-commissioning as well as regular maintenance and shutdown services to the international energy industry.
Headquartered in Edmonton, Alberta, with locations across Canada, the Middle East and Caspian Regions, FourQuest Energy is focused on fulfilling the needs of its clients in the oil, gas and power industries worldwide.
We offer a broad range of service lines to our clients including steam & air blowing, oil flushing, chemical cleaning, fluid pumping, nitrogen services, engineering & procedure writing, pipeline pigging & testing, chemical degassing & decontamination, static load tank testing, hydro-testing, as well as filtration & heating services.
In our fourth year of business, FourQuest Energy is one of Canada’s fastest growing companies providing international services to the oil and gas sector. As a result of our success, our client base is growing and we currently have several ongoing international and domestic contracts.
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