Executive Secretary | Benchmark Advertising Jeddah, Saudi Arabia

The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. The Executive Secretary reports to the Managing Director and is responsible for providing senior level secretarial and clerical services for other directors.

RESPONSIBILITIES:

Provide office support services in order to ensure efficiency and effectiveness within the office
- Receive, direct and relay telephone messages and fax messages
- Direct the general public to the appropriate staff member
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Make preparations for client meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
- Type confidential documents on a word processing system

Knowledge

The incumbent must have proficient knowledge in the following areas:
- Office Administration
- Purchasing
- Human Resource

Skills
- Team Building
- Bookkeeping Skills
- Analytical and Problem Solving Skills
- Decision Making Skills
- Effective verbal and listening communications skills
- Computer skills including the ability to operate
- Time Management Skills

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