Sales & Marketing Coordinator | IIR Middle East Jeddah, Saudi Arabia

Profile
IIR Saudi Arabia is a new country office based in Jeddah, KSA controlled by IIR Middle East in Dubai. IIR has been operating in the Middle East since 1993 and was the first commercial conference company in the region. In 1994 IIR Exhibitions was launched. Since then we have provided hundreds of successful conferences, training programmes and exhibitions worldwide and IIR Middle East is the undisputed regional market leader in the conference and training sector.

In 2005, IIR became a subsidiary of Informa plc. Informa plc is the leading international provider of specialist information and services for the academic and scientific, professional and commercial business communities. Informa has over 150 offices in more than 40 countries and employs over 7, 500 staff around the world.

A dedicated Saudi based office along with a newly formed local partnership is designed to ease the process of running events, and as prospects for growth within Saudi Arabia in the field of business tourism/event organizing is very good, the outlook for a professional events company is extremely positive.

Job Purpose:
•To co-ordinate the sales activities within the group
•To support the sales & marketing teams in an administrative capacity
•To act as the main point of contact for the clients and media partners

Main Tasks & Responsibilities
Sales:
•To liaise with clients to obtain up to date information
•To qualify and pass on sales leads
•To be the contact for general enquiries on behalf of the sales team whenever necessary
•Regular interaction with the accounts department to maintain an accurate invoicing system.
•To liaise and update members of the sales team as to payment status.
•To assist on site when and where required.
•Chase clients for client lists
•Collect information for the special events running alongside the exhibition
•Coordinate with the relevant departments and communicate with sponsors to ensure they submit correct material on time
•Ensure we use correct exhibitor information on marketing material, website etc
•Proactive communication with exhibitors, clients and internal departments
•Keep an inventory of all show collateral/literature

Marketing:
•Be responsible for the collection and collation of catalogue and product index entry forms.
•Collect logos and text for enhanced entries into show catalogue
•Collect all the adverts of sponsors, exhibitors and media partners for the preview and show guide
•Liaise with the publishing company for the show catalogue
•Supply the publishing company with an accurate and current exhibitor list (pre show)
•Liaise with the Marketing Manager regarding the design, layout and content of the catalogue
•Distribute marketing materials to agents and other relevant parties as and when required
•Liaise with the web department to ensure exhibitor names and profiles appear accurately on the event website and in a timely fashion
•Assist with ensuring the accuracy of the event website and other marketing collateral by proofreading relevant materials as and when requested
•Manage and maintain marketing contra deals using specified spreadsheets
•Ensure advert/e-shot/web banner deadlines with media partners are kept
•Distribute press releases to media partners
•Regularly check media partner websites to ensure contra deals are upheld
•Collect all adverts placed by media partners/print screen of web banners building up a portfolio of coverage
•Create push pages and track click throughs
•Proof reading of all marketing material if requested

Skills
Minimum Education level required
•Educated to secondary standard (GCE ‘O’ Level/GCSE) or equivalent

Background Knowledge, Skills & Experience
Essential
•Computer literate and proficient in the use of Microsoft Word and Excel
•1-2 years experience in a support role where working accurately and to deadlines is a prerequisite
•Strong administrative experience in a cross functional environment
•Excellent telephone manner
•Numerate
•Spoken Arabic

Desirable
•Related industry/event knowledge

Behavioural Competencies
Essential:
•Effective communication at all levels internally and externally
•Trustworthy and discrete with sensitive information
•Positive approach to working as a member of a team
•Remains calm and approachable under pressure
•Flexible and adaptable
•Creative thinking skills for problem solving
•Ability to work under pressure and within changing priorities and deadlines
•Customer focus
•Decision making
•Results driven
•Attention to detail and accuracy
•Planning and organising
•Ability to multi task
•Interpersonal skills
•Time management
•Strong organisational ability

Apply Now!