Personal Assistant to the CEO (English speaking) | GUARDIAN INSURANCE BROKERS Abu Dhabi, UAE

Role Purpose :

The personal assistant provides high-quality support to the manager and manages the smooth running of his/her affairs, by managing, organizing, scheduling and maintaining information in an efficient advanced filing Key .

Responsibilities :

- Organizes and manages the day-to-day running of the manager’s affairs to ensure the provision of high-quality support.

- Manages the schedules to enhance effective time management and coordinates activities, prioritizes appointments and reschedules where necessary.

- Manages, prioritizes, screens and monitors the manager correspondence, including calls, emails, post, and fax to ensure they are dealt with appropriately.

- Collects and researches information on assigned matters.

- Produces reports and statistical analyses as per the request of the manager.

- Ensures that documentation is correctly filed, maintains an efficient filing system.

- Ensures that relevant information is gathered and prepared to brief the manager for meetings, trips, and events.

- Meets and greets visitors to the manager’s office as appropriate.

- Works with internal and external contacts at all levels to fulfill the above duties.

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