Public Relations & Event Manager | Integrated Telecom Company (ITC), Saudi Arabia

Basic Functions

Handle special PR events such as sponsorship, launching of new products or services, or other activities the firm supports in order to gain public attention through the press without advertising directly.
Build and maintain positive relationships with media, PR agencies and private sector entities as well as special interest groups to help support corporate goals and strategies.
Own the development and execution of a programmatic and integrated approach that supports ITC ongoing event requirements. Be responsible for overall planning and management of corporate and industry events for the company, including tradeshows, seminars, executive briefings, etc

Duties & Responsibilities

Prepare / edit publication material for internal and external audiences, including company and employee newsletters, portal, intranet, press releases, editorials and advetorials. Ensure proper copywriting and translation of all required information to be disseminated.
Prepare and implement the public relations plan including coordination, supervision, implementation and management of all company events such as ceremonies, press conferences, media interviews, tradeshows, and other special events.
Collect and observe all published material from all relevant media sources (press, magazines, online, etc…) and disseminate it to management with the right comments when actions are required.
Answer inquiries from individuals, journalists and other organizations.
Initiate special events, such as press conferences, exhibitions, open days, tours, competitions and sponsorship and organize them with the support of the Event Manager.
Manage the relationship with PR agency(ies) to define requirements, set objectives, plan and execute PR campaigns.
Strengthen community relations through events such as open days and involvement in social community initiatives.
Initiate, plan, execute and direct development and communication of informational programs with partners, industry experts, and opinion leaders.
Look for opportunities where the company might receive media coverage.
Assist in defining requirements for the event management Agency (ies) when such an engagement is required. Manage the deliverables, schedule, and budget.
Develop, supervise and follow up all internal and external ITC events.
Monitor all important events in the region and worldwide and advise management team about them.
Produce detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets) and secure all necessary booking.
Coordinate with venue management, caterers, stand designers, contractors and equipment hire.

Arrange with Administration Office accommodation and transportation for exhibitors and/or delegates as and when required.
Prepare invitations. Delegates’ packs and papers when necessary.
Liaise with design agencies to create a brand/look for the event.
Follow up production of posters, catalogues and sales brochures and any material for the event.
Post-event evaluation including data entry and analysis and producing reports for stakeholders.
Assist in defining criteria and evaluating requests for events sponsorships and participations and advise senior management on proper course of action. Explore barter deal options.

Work Contacts

Frequent contacts with various government and private institutions, media, and social and cultural organizations etc.
Continues contact with PR agencies, Exhibition and Roadshow organizers and Event Management Companies.

Supervisory Responsibility

PR Agency, Event Management Company, Printing house, Third party vendors

Work Conditions

Ability to work with employees and representatives from other organizations.
Most of the job requires visiting outside entities and on field
This job may require travelling.

Requirements

Qualifications & Skills

A Graduate degree in Public Relations /Mass Communications /Public Administration
A presentable and sharp personality with speech clarity
Energetic, self starter and determined for success
Knowledge of media production, communication, and dissemination techniques and methods.
Excellent command of spoken and written English and Arabic languages
Strong relationships management skills
Saudi National Only

Experience

At least 3 to 4 years of experience in similar position and from 7-10 years of total work experience. Previous work with a public relations agency / event management company or multinational company is a plus.

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